Data Requests and Your Privacy

How your information is used

Much of the information we hold will have been provided by you, but some may come from other sources, such as your manager, your GP or other treatment/care providers.

Nottingham University Hospital's Occupational Health Service will process the information about you for the purposes of preventative and Occupational Health. This includes the following types of information:

  • Your contact details
  • Your employment details
  • Health questionnaires
  • Your vaccination and immunisation records
  • Management Referral forms
  • Correspondence and reports from your GP or other treatment/care providers

Other than below, we will only disclose information about you to third parties without your consent if we are legally obliged to do so.

We may transfer information about you to other NHS organisations for purposes connected with your employment.

Your personal data will be stored, retained and disposed of in accordance with the minimum timescales set out within the Disposal Schedule for all NHS records is detailed in the DH publication Records Management: NHS Code of Practice (2006). Ordinarily your occupational health records will be stored for 6 years after leaving your current employment or until your 75th birthday whichever is sooner. There are circumstances where your records will be stored for longer.

As part of our SEQOHS accreditation, it is a requirement to participate in local clinical and peer review audits to ensure we are aligned with the necessary standards.  We have a legal duty to ensure that all personal identifiable information is removed prior to use in any audit report and complies with General Data Protection Regulation (GDPR) 2018.

If you have any questions about how we process your information, in the first instance please contact our Head of Service, Jo Worrell,  Assistant HR Director, Nottingham University Hospitals NHS Trust, City Hospital Campus, Hucknall Road, Nottingham. NG1 5PB. 

You can also find further information on how the Trust processes your data and our privacy notice on our dedicated Data Requests and Your Privacy page here. This will also detail your rights in relation to relevant data protection legislation and how to access your information.