Doctors joining NUH

Welcome to Nottingham University Hospitals NHS Trust

I am the Director of Postgraduate Medical Education at NUH and would like to welcome you to our Trust. We are looking forward to meeting you and helping you settle into life at NUH.

We appreciate that you may feel bombarded with induction material but would like you to take time to read this communication. We recognise that there is an awful lot that you need to know and even if you have worked here before, some of the processes and arrangements are likely to have changed. We want to make sure that you have a successful personal, clinical and training experience at NUH and a robust induction will really help you on your way. We continually review the induction process, in response to comments from previous trainees; so any feedback would be welcome. Please find below some key pointers:

Induction

Making the most of the induction materials and events provided for you will make a big difference to your early weeks of working at NUH. Please make sure you complete the Trust e-induction package as this contains lots of important information that you will need if you are to operate effectively at NUH. The material required is grade specific and so please check requirements. In addition you must attend the Trust-wide Welcome and Induction session. This will give you some insights into how NUH works as an organisation. Your new specialty will provide you with a local induction. You may also have other role specific training that will need to be completed e.g. resuscitation training.

Trust IT systems

Your ICT access packs will be provided at the Welcome and Induction Event. Access to the ICT hospital systems (NUH Network logon credentials, Notis, Medway PAS, DHR Unity, PACS, e-Obs) will only be given once you have attended a formal training session. Training sessions will be running during the Welcome and Induction event. Please make sure that you attend one. This is obviously essential if you are going to be able to order investigations, look at results etc. You will have access to H@N information and e-Obs via a handheld device.

Communication

We need to be able to keep in touch with you. Many of you will already have a nhs.net email account. You will be provided with a NUH email address for your time with us. Please ensure that you check your NUH account as this will give you access to the weekly Trust Briefing and important education and safety announcements. 

Rotas/Hospital at Night                       

Many of you will be on a Hospital at Night rota. Further information will be provided at induction. Hospital at Night runs slightly differently on each campus; your seniors can help you to understand the detail of this, in particular when and where handover takes place. Make sure you get to know your junior doctor co-ordinator; they can assist with any rota issues and all requests to change shifts should go through them.

Study leave

We are committed to your education and training. Please acquaint yourself with local study leave procedures. You will be allocated a clinical and educational supervisor and they will discuss your personal development plan with you.

Sickness

There is now a central absence telephone number 0115 962 8015. On your return to work after a period of sickness, you will have a brief Return To Work Interview, to make sure that you are fit for work and to check if there is anything we can do to assist / support you. This process applies to all staff at NUH, medics and non-medics. Failure to report your sickness may result in your absence being recorded as ‘unauthorised’ and payment being withheld. All trainee sickness is also reported to HEEM.  Where an F1 or F2 trainee has more than 20 days sickness within 12 months this will trigger a review of whether the trainee needs an extra period of training. For specialty trainees the trigger is 14 days.

Conduct and performance      

You are probably already aware that NUH has a set of values and behaviours which we expect all staff to comply with. We are committed to providing a healthy working environment where all members of staff are treated with dignity and respect. Staff who do not comply with our values and behaviours are dealt with using our disciplinary policies and procedures. In addition, we have a Dignity at Work policy: http://nuhnet/nuh_documents/Documents/Dignity at Work Policy.doc. All our staff should feel supported and remain motivated, productive and happy without the fear or threat of bullying and harassment. Any complaints made by staff members are taken very seriously and investigated.  Should you have any concerns, you should feel free to raise these initially and informally with your clinical or educational supervisors. If you subsequently feel that your concerns have not been addressed, you can approach the college tutors, foundation programme directors, training programme directors and HR for assistance. A list of these individuals is available on the PGEC and Trust website.

We hope and expect that there will be no issues with your performance during your time at NUH and that you will achieve all of your learning/training objectives. However, if there are issues, the Deanery has a Professional Support Service (PSU), which accepts self-referral in certain circumstances: http://www.eastmidlandsdeanery.nhs.uk/page.php?id=899 The purpose of the PSU is to support you in achieving the required level of performance and can access many different types of support for you, depending on where and why the problem has arisen.

More detailed information can be found on the intranet front page by clicking on the Junior Doctor Tab.

Good luck in your new post.

adrian.blundell@nuh.nhs.uk

NHS Nottingham University Hospitals
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