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Publication scheme part 1 - Introduction

What a publication scheme is

This publication scheme is a complete guide to the information routinely published by Nottingham University Hospitals NHS Trust ('the Trust'). It is a description of the information about our Trust that we make publicly available. We will review the Scheme at regular intervals and monitor how it is operating.

It is important to us that this publication scheme meets the needs of the public, patients and staff, and we have designed it to be a route map so that you can find information about the Trust easily.

Under section 19 of the Freedom of Information Act 2000, the Trust has a duty to adopt and maintain a publication scheme for the publication of Trust information. The purpose of the Act is to promote greater openness by public authorities, which includes the NHS.


Information not included in the publication scheme

The Trust's commitment to publish information excludes any information which can legitimately be withheld under the exemptions set out in the Freedom of Information Act. The main reasons we would apply an exemption include: to protect commercial interests, for security, or where the Data Protection Act 1998 applies to personal information. The full list of exemptions is set out in Appendix 1.


How to use this publication scheme

We will tell you how to obtain the information outlined within each class. This will either be on the website, as a hard copy or as other media as stated within each class. The publications are all free unless otherwise indicated as (?) within each class. Where information is provided at a cost, the charges will be calculated as set out in class 15.

Where this information is available to download from the internet, simply click on the highlighted word(s) or use the links.

If the information you are looking for is not accessible on our website or if you do not have access to the internet, then please contact the person or department listed and ask for a paper copy of the document.

We provide links to other organisations' websites for your convenience. If you would like a printed version of any information held on another organisation's website then you should contact that organisation directly.



The Freedom of Information Act does not change the right of our patients or staff to protection of their confidentiality in accordance with Article 8 of the Human Rights Act 1998, the Data Protection Act 1998 and at common law. Maintaining the legal right to personal confidentiality continues to be an important commitment on our part.

To help with this, we have appointed someone who is called a 'Caldicott Guardian', and who has responsibility to ensure the protection of patient confidentiality throughout the Trust in accordance with your legal rights. Our Caldicott Guardian is Dr Jeremy Lewis.

Dr Jeremy Lewis
Caldicott Guardian
Nottingham University Hospitals NHS Trust
QMC Campus
Derby Road

Tel: 0115 924 9924 Ext. 61764

Email: jeremy.lewis@nuh.nhs.uk

More information about Caldicott and patient confidentiality can be found in our Information Sharing Protocol in class 2, or at the Department of Health's Information Policy Unit website at www.dh.gov.uk/Home/fs/en. You can also write to:

Department of Health
PO Box 777

Fax: 01623 724 524

Email: doh@prolog.uk.com


Your rights of access to information

You are entitled to request information about the Trust under the Freedom of Information Act 2000. This supersedes the Code of Practice on Openness in the NHS. If you cannot find the information you require in this publication scheme, you should contact our Freedom of Information office

FOI Office
Patient Records Department
B Floor
Nottingham University Hospital NHS Trust
QMC Campus

Tel: 0115 924 9924 Ext: 63975
Email: foi@nuh.nhs.uk

Sometimes, some or all of the information cannot be provided. If this happens then we will explain the reasons why.

The Freedom of Information Act recognises that as a member of the public, you have the right to know how public services such as the NHS are organised and run, how much they cost and how you can make complaints if you need to. You have the right to know which services are being provided, the targets that are being set, the standards of services that are expected and the results achieved.

The Act obliges the Trust to respond to requests about the information that it holds and is recorded in any form and creates a right of access to that information. The rights to request and access this information are subject to some exemptions that the Trust has to take into consideration before deciding what information can be released. A full list of exemptions is shown in Appendix 1.

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Access to personal records under the Data Protection Act 1998

Under the Data Protection Act 1998, you are also entitled to access your clinical records or any other personal information held about you. To do so please contact:

The Data Protection Administration Office
Patient Records Department
B Floor
Nottingham University Hospital NHS Trust
QMC Campus

Tel: 0115 924 9924 Ext: 63975
Email: NUHNT.DataProtectionAdminOffice@nhs.net


Data Protection Act 1998

The Trust's current Data Protection registration information will be found at the Information Commissioner's website at www.ico.org.uk. The registration number is Z9330681.


Information Management

Information falling into the classes will be retained in line with the Trust's retention and disposal schedules, which comply with Records Management Code of Practice for Health and Social Care 2016 and the National Archives (Public Record Office) guidance.

Information no longer required for the business purposes of the Trust, but that has a continued value under the Public Records Act 1958, is stored at a place of deposit approved by the Lord Chancellor for the purpose of holding public records.

For Nottingham City Hospital:

Nottinghamshire Archives 
County House
Castle Meadow Rd

Tel: 0115 958 1634

For Queen’s Medical Centre:

Manuscripts and Special Collections
The University of Nottingham
King's Meadow Campus
Lenton Lane

Tel: 0115 951 4565
Fax: 0115 846 8651
Email: mss-library@nottingham.ac.uk


Digital Health Records

The Trust will ensure that paper health records converted to a digital format comply with the standard BS 10008 Electronic Information Management thereby confirming the legal admissibility, authenticity and integrity of electronic information.  The document, Legal Admissibility of Scanned Digital Health Records describes assurances in place.



We welcome any questions or comments about this scheme. Please send your feedback in writing to:

Information Governance
ICT Services
Nottingham University Hospitals NHS Trust
Heathfield House
City Hospital Campus
Nottingham University Hospitals NHS Trust
Hucknall Road

Email: FOI@nuh.nhs.uk

If you have a complaint about the operation of the publication scheme, or how the Trust has dealt with your request for information from the scheme, please write to:

Katie Moore
Head of Patient Public Involvement
Trust HQ
North Road
City Hospital campus
Nottingham University Hospitals NHS Trust
Hucknall Road

Tel: 0115 969 1169 ext 76029
Email: katie.moore@nuh.nhs.uk