Junior Doctors
Hello and welcome to Team NUH.
You have been directed here via your welcome and offer letters and we hope to help make your journey as smooth as possible.
These pages have been designed to provide you with the documents, links and contacts to those important and mandatory elements and provide you with a checklist of what you must do before your first day, what you need to do on day 1 and what you need to do once you have started.
What you need to do as soon as possible & definitely before your first day
DBS: A valid DBS certificate issued within the last 3 years from an NHS Trust or updated service certificate is acceptable for doctors in training.
For all other posts, we will need to validate specific documents including your ID document to process your DBS application.
For overseas doctors a translated certificate of good standing from your home country will also be required.
Occupational health clearance: You will need occupational health clearance to work. If you need to complete our online questionnaire and visit occupational health we will be in touch closer to your starting date.
Equal Opportunities form: You will need to complete and send back to HR Recruitment.
If you have provided scanned copies of your documents for your pre-employment checks, please ensure you bring the original documents to the induction to enable us to validate your checks.
In addition to the above Pay Services will require the following forms to be completed before you start, to ensure you can be paid on time. These are also included in your offer letter:
- Previous pay slip
- Bank details
- Pensions form
- P46/starter checklist
Please complete the forms attached with your offer letter and post directly to Pay Services, St Francis, City Hospital, NG5 1PB
ID badge
You will need an ID badge relevant to your post at NUH. Please ensure you complete the form here, and send back with a photograph, to our access control team at intakeadminaccesscontrol@nuh.nhs.uk
Failure to do this before you start will mean you may not be able to gain access many of our clinical areas.
Less Than Full Time
If you have an agreement to work less than full time during your placement with NUH, please contact Medical HR to advise of agreed hours or percentage to ensure your rota reflects what has been agreed. For less than full time queries please contact LTFTQueries@nuh.nhs.uk
Return to Training - If you are due to return from parental leave or OOP, please email suppoRTT@nuh.nhs.uk so that we can ensure your return is as smooth as possible.
What you may wish to do before your first day
Car parking permits
We would like to give you the opportunity to apply for a car parking permit before you start work. This will enable the Car Parking Team to process your application in time for your first day.
You can apply for a permit at QMC, City Hospital or both campuses. You will need to submit an application via Indigo. Click here to go to the application site. Use your national insurance number in place of your assignment number on the application.
Click here for further information about parking permits and the Trust's Travel Better scheme.
Please bear in mind that parking on both sites (particularly QMC) is limited, even if you have a permit parking on both sites. It may be more time effective to park at the Park and Ride and travel in. You can find more informaiton about the P&R here.
Doctor's Mess
If you require access to the Doctor's Mess please contact MessApplications@nuh.nhs.uk.
You can download the application form for QMC here
You can download the application form for City Hospital here
Study leave
You can request for study leave via: https://www.eastmidlandsdeanery.nhs.uk/policies/study_leave
Important contacts
Doctors Co-ordinator
Medicine
- QMC - Shilpy Khanom
shilpy.khanom@nuh.nhs.uk
x62212 - City - Paul Maher
paul.maher@nuh.nhs.uk
x53313
Emergency Department
- QMC - Clair Clarke
EDRota.Coordinator@nuh.nhs.uk
x61153 - QMC - Sorcha Garavan
EDRota.Coordinator@nuh.nhs.uk
x64735
Critical Care and CAS
- City - Louise Noble
louise.noble@nuh.nhs.uk
x51112
DDT and MSKN
- QMC - Alannah Davis
alannah.davis@nuh.nhs.uk
x84353 - City - Gemma Horton
gemma.horton@nuh.nhs.uk
x55290
Family Health
- Family Health Paediatrics
QMC - Ben Wilson
benjamin.wilson2@nuh.nhs.uk
x62010 - Family Health - Obs & Gynae
QMC - Jennifer Storey
jennifer.storey@nuh.nhs.uk
x67193 - Family Health - Obs & Gynae
City - Carolyn Bettison
carolyn.bettison@nuh.nhs.uk
x55166
Head and Neck
- QMC - Leanne Clifford
leanne.clifford2@nuh.nhs.uk
x84355
Anaesthetics
- QMC - Pauline Campbell
pauline.campbell@nuh.nhs.uk
x67190 - City - Vanessa Bacon
vanessa.bacon@nuh.nhs.uk
x55637
- LTFT training enquiries: LTFTQueries@nuh.nhs.uk
- RTT enquiries: suppoRTT@nuh.nhs.uk
Your first day at NUH
On your first day at Nottingham University Hospitals NHS Trusts you may be required to attend the Team NUH Doctors' Induction.
The recruitment team will send an invite to the induction if this is the case, usually we ask that any doctors who have not worked with us before or if you are returning after more than a year break.
Making the most of the induction materials and events provided for you will make a big difference to your early weeks of working at NUH. There are three aspects to our induction:
- Mandatory training - It is important your mandatory training is up to date as this enables the Trust to stay insured for the work you provide and provides important information to keep you, your patients, their carers and other staff safe. There are two aspects to mandatory training; an elearning package and role related training including resuscitation and manual handling. Please make sure you complete the Trust e-induction package before you start as this contains lots of important information you will need if you are to operate effectively at NUH. The material required is grade specific and so please check requirements.
- Team NUH Doctors' Induction - You must attend the Trust-wide Welcome and Induction session if invited by HR Recruitment. This will give you some insights into how NUH works as an organisation and provides key information for you as a doctor in training with us. If you have provided scanned copies of your documents for your pre-employment checks, please ensure you bring the original documents to the induction to enable us to validate your checks.
- Your new specialty will provide you with a local induction.
If you do not need to attend the corporate induction, you will need to report to your department. Your divisional coordinator will be able to provide further details including information about your local departmental inductions.
Your employment with NUH
Once you have commenced in post, NUH is committed to you and your experiences. Our relationship is key to us both achieving our outcome therefore, it is important that you are fully aware of the requirements to your posts and that you are signposted correctly. Below are a few sign posts which will help you along your journey with team NUH.
Communication
We need to be able to keep in touch with you. Many of you will already have an nhs.net email account. You will be provided with a NUH email address for your time with us. Please ensure that you check your NUH account as this will give you access to the weekly Trust Briefing and important education and safety announcements. This is the address we will use to contact you.
Supervision
You will be allocated a Clinical and/or Educational Supervisor and they will discuss your personal development plan with you. Make sure you meet with them formally at the start, during and at the end of your post to get the most out of the opportunities we have at NUH.
Study leave
We are committed to your education and training. Please acquaint yourself with local study leave procedures.
Trust IT systems
Almost all of our clinical work runs through ICT based systems. Your ICT access packs will be provided at the Corporate Induction Event. Access to the ICT Hospital Systems (NUH Network logon credentials, Notis, Medway PAS, DHR Unity, PACS, e-Obs) will only be given once you have attended a formal training session. It is obviously essential to attend the Team NUH Doctors' Induction if you are going to be able to complete your day-today work; order investigations, look at results etc. You will have access to H@N information and e-Obs via a handheld device if applicable.
Treatment Centre access
If you are working in any of the following specialties at the QMC, the likelihood is that you will be spending some of your time working over in the Treatment Centre:
- Respiratory medicine
- Rheumatology
- Dermatology
- Gynaecology
- Gastroenterology
- HpB
- Colorectal
- Cardiology
- Vascular surgery
- General surgery
- Orthopaedics
Although the TC is run and managed by Circle Partnership, a private sector company, the majority of clinical staff working in the TC are from Nottingham University Hospitals providing services there on a secondment basis for all or part of their time depending on the clinical specialty.
To enable our staff to be seconded to work in the Treatment Centre, we have to demonstrate to the Care Quality Commission (previously 'The Healthcare Commission') that our staff are fit for purpose. This involves ensuring several key things are in place. Please ensure you read the information below and contact kieran.brown@nuh.nhs.uk if needed. These checks are as follows:
Enhanced DBS clearance
You will need an enhanced DBS check undertaken by Nottingham University Hospitals NHS Trust (or a previous NHS Trust within the last three years). This should already have been done as part of your recruitment process, or currently being carried out by your HR co-ordinator. If not, please let us know.
Resus training
The minimum requirement for this to work in the TC is BLS, although NUH requires an annual AMLS (Adult Medical Life Support) update for doctors. Please let us know the date you last did your resuscitation training and at what level (ALS/BLS/AMLS).
Manual handling training
If you have evidence that you have attended a course on this in the past two years please send it to us. If not, you will need to attend a training session as soon as possible. Please contact the Learning Department on ext 76776 or email learning@nuh.nhs.uk to find out when sessions are running and to book a place. Alternatively, you can log onto your e-Learning account via www.learningatnuh.co.uk. Log on with your payroll number. If you have not logged on before the password is learning. Click on the green tab at the top, 'Role Related' and then scroll down until you can see the link ‘Manual Handling Central Assessments for Clinic based Staff’. Click the link, then Topic 1 (Central Manual Handling Assessments for Clinic Based Staff) to bring up a list of the dates the sessions are running. Click to book yourself on.
Occupational health clearance
You must have full occupational health clearance in order to work in the Treatment Centre. They can be contacted on ext 56646 if you have any questions.
ID badges and access cards are available from the Treatment Centre Main Reception, once valid clearance is received.
ID badges and access cards are available from Monday to Friday from 9am to 12pm and from 2pm to 3pm.
